196. General instructions concerning guards and escorts—

For general instructions concerning guards and escorts, reference must be made to 'Rules for Guards and Escorts’ 1928.

197. Patrolling party from reserve lines—

Every night a patrolling party from the reserve lines shall visit all the police guards at headquarters deputed from the lines : provided that the Superintendent, with the sanction of the Deputy Inspector General, may direct that any guard which is far from lines be visited frequently or occasionally instead of nightly. This patrolling party shall visit all public buildings on or near their route to see that they are secure.

198. Requests for supply of guards from other departments—

Requests received from officers of other departments of Government for the supply of guards can be supplied without unduly weakening the reserve. The strength of the guard should be determined by the Superintendent with reference to departmental rules if they apply to the case or at his own discretion if there are no rules to guide him.

It is necessary in each case for the Superintendent to determine or when in doubt to ascertain from the Inspector General whether the guard shall be charged for or not. The Superintendent must be guided by the following instructions:

(a)  No charge should made for guards supplied to other departments of the Local Government with the exception of commercial departments such as the Irrigation Department.

A list of the Central and the State Departments and undertakings at present recognized by Government as commercial is given in the Annexure to Appendix IX of the Financial Handbook, Vol. V, Part I.

(b)  The Government of India have accepted liability to—

(i)   charges on account of travelling and other incidental expenses of the police escorts provided for treasure remittances in the Uttar Pradesh, and

(ii)  charges on account of the pay, supervision charges, and pensionary contribution of the police, guards applied to the Currency Office at Kanpur, and to the Opium and Survey Departments.

It may be assumed in the absence of specific instructions to the contrary that guards supplied to other departments of the Central Government e.g., the Postal Department, will be charged for as indicated in Clause (h) 00 above.

199. Supply of police for private entertainments—

Police may be supplied for private entertainments, but must be paid for at the rates given in paragraph 158, Office Manual.

200. Rule for charges for special police protections in fairs or melas—

District and municipal boards and notified areas are not as a rule liable to pay for special police protection afforded on the occasion of fairs or melas which are in the nature of an established public function. Police deputed for duty at district exhibitions are supplied under Section 13 of the Police Act and recoveries from the exhibition authorities are made under the same section. The detailed rules regarding these charges will be found in Chapter XIV, Office Manual.

201.  Charge taken for police for private melas or fairs—

Private associations or individuals should be charged for the police supplied at fairs or melas organized by them, at the rates laid down in the Office Manual.

202.  Rules regarding the supply of police protection to railways—

The rules regarding the supply of police protection to railways and recoveries therefor are detailed in paragraph 157, Office Manual.

The rules regarding the supply of police escorts on the requisition of an Agent of the State Bank of India, except where the treasury officer certifies that the remittance is on Government account, will also be found in paragraph 157, Office Manual. These escorts are supplied under Section 13 of Act V of 1861.

203.  No orderly may be employed without the special sanction of the D.I.G.—

Except as provided in paragraphs 72 and 79 of these Regulations, no orderly may be employed or furnished by the Superintendent of Police without the special-sanction of the Deputy Inspector General.

A separate staff of orderly peons is maintained for the use of gazetted police officers and of reserve inspectors and for service in the offices of Superintendents of Police. The sanctioned scale must not be exceeded.

204.  Guard provided for the Commissioner of a division—

A guard of one head constable and three constables will be provided for the Commissioner of a division, the Inspector General of Police, and the Deputy Inspector-General of Police, when on tour. A similar guard may also be provided at places other than Allahabad and Lucknow for an Hon’ble Judge of the High Court and the Members of the Board of Revenue other than Judicial Members when they visit such places during the course of their tour of inspection.

Such guards may be supplied by the Superintendent of each district which the officer on tour visits. The Superintendent of Police of such district will, if necessary, apply to the Deputy Inspector-General of Police for relief from his range reserve in which allowance for such claims have been made.

205.  Armed police guard for Magistrates—

Every Joint Magistrate and Assistant Magistrate and every Deputy Magistrate in charge of a sub-division shall have a civil police constable deputed from the reserve lines to his camp during his tour, to preserve order. District Magistrates, Superintendents of Police and Joint Magistrates in charge of the sub-divisions of Karwi (Banda) and Lalitpur (Jhansi) are allowed an armed police guard of one head constable and three constables each for their houses; they may take these guards or any part of them, with them when they go on tour to guard their camps and to preserve order.

206. For additional police, S.P. should consult the D.M.—

If there is time for a reference the Superintendent should consult the District Magistrate before supplying additional police under Section 13 of the Police Act, V of 1861, except a small guard required for very short period.

The guard supplied should always be large enough to enable its duties to be performed efficiently without undue hardship to the men. A guard for day and night work should never consist of less than four men. Without the sanction of the Deputy Inspector General of the range, firearms should not be issued to guards supplied to private persons.

207.  Proposal for additional police force by the D.M.—

(1) When the District Magistrate is of the opinion that additional police should be imposed under Section 15 of the Police Act (Act V of 1861), on any area within his jurisdiction which has been found to be in a disturbed or dangerous state, he should as soon as possible, after the occurrence of the event, submit his proposals which should incorporate the written view of the Superintendent of Police to Government simultaneously through the Commissioner of the Division and the Inspector General of Police. To avoid delay demi-official correspondence may be employed in the initial stages and the District Magistrate should not postpone his proposal for want of detailed information as to the class of inhabitants from whom he proposes to recover the cost of the additional police. The preliminary proposals, however, should invariably specify—

(i) the reasons for the imposition of the force;

(ii) the proposed strength and class of police to be employed;

(iii) the period for which the additional police are to be imposed;

(iv) the approximate (not detailed) cost of the additional Police recommended together with a rough estimate of the incidental charges (if any which are expected to be involved, in the assessment and collection of the cost of the additional Police;

(v) the class or classes of inhabitants in general who will meet the cost and their ability to pay; and

(vi)the area on which the additional police are to be imposed.

When forwarding an application for additional Police under Section 15 of the Police Act (Act V of 1861) Para 154 of the Office Manual, the Commissioner should consider whether the sum required can be levied without pressing too hardly on the assessees.

(2)  Under Section 5 (3) read with Section 15 (2) of the Act the cost of additional police cannot be recovered from the inhabitants of a disturbed areas in respect of any period prior to the issue of a proclamation under Section 16 (1) but will fall upon Government. It is, therefore, essential that the preliminary demi-official proposals should be submitted immediately the necessity for additional police becomes apparent.

(3)  It is also essential that in the demi-official proposals care should be taken that the area on which additional police are to be imposed should cover all areas from which it is likely that the cost will have to be recovered since, should it become necessary to increase the area covered by the original proclamation under Section 15 (1) of the Act, the cost of the additional police will have to be recovered with effect from one date in respect of the area originally notified and from another date in respect of the additional area notified.

(4)  If Government are satisfied that the imposition of additional police is necessary, they will issue a proclamation under Section 15 (1) of Act V of 1861.

(5)  Whether or not the District Magistrate had made the preliminary demi-official proposals contemplated above he should as soon as possible submit formal proposals simultaneously through the Commissioner of the Division and the Inspector General of Police. In this formal proposal he should report fully on all the matters specified in sub-paragraph (in above), and in addition should make his recommendations regarding the class of inhabitants to be exempted and the area, if any, which was covered by the original proposals but which further consideration may indicate should be excluded. A proforma statement of cost in quadruplicate should also be submitted, but if the completion of this statement would delay the formal proposals those proposals should be submitted with a report to the effect that the statement of cost will follow as soon as possible.

(6)  Whenever it is considered desirable to extend the period for which additional police have been imposed under Section 15 of the Police Act (Act V of 1861), a report giving the reasons for the proposed extension and its duration should be submitted to Government by the District Magistrate simultaneously through the Commissioner of the Division and the Inspector General of Police so as to reach Government at least one month before the period expires.

(7)  Additional police may not be retained without the sanction of Government beyond the term for which they were originally imposed.

208.  Command certificates given to the forces sent on duty to other districts—

All forces sent on duty to other districts should be given command certificates, and should be instructed to report themselves in the police lines, if no other place has been specified in requisition.

Good men should be elected when a force has to be despatched to another district on special; duty.

Last pay and charge certificates should be prepared and forwarded in form No. 232 in all cases of transfer.

209.  Charges for undertrial prisoners sent to other districts under police escort—

Charges on account of railway fare and diet of undertrial prisoners or lunatics sent to other districts under police escort should be paid in advance from the permanent advance and afterwards recouped from the grant for 'Transport of dead bodies, wounded and accused persons.'

210.  Rules regarding the cost and charges of escort over convicted persons—

For the rules regarding the cost and charges of escorts over convicted prisoners whose presence is required by Courts, see the Manual of Government Orders.

Any sum paid by a Court under these rules for the cost of conveying a prisoner should be credited to Government under the head 'Receipts under Prisoners Testimony Act'.

211. Assistance by local and railway police, to police guards escorting prisoners under deportation from Indian States—

Police guards, escorting prisoners under deportation from Indian States should be assisted, as far as possible, by the local and Railway Police.

212. Conditions to travel in a goods train or travel in the break-van—

On the East Indian Railway a party of not more than two police officers of any rank with one prisoner are authorized to stop a goods train out of course and travel in the brake-van if—

(a)  there is danger that an attempt to release the prisoner will be made;

(b)  the prisoner is in need of medical attendance which cannot be obtained on the spot;

(c)  the prisoner cannot be confined in a lock-up before dark, if a passenger train is waited for;

Superintendents of Police must impress on all officers and men concerned that these concessions must not be abused.

213. Concessions obtainable when escorting treasure by rail—

Use should be made of 'the concessions obtainable when escorting treasure by rail. These concessions will be found in the coaching tariffs of railway and are in nature of free travel for one or more men according to the weight of the consignment of treasure.

214. Responsibilities of Jail authorities for guarding prisoners—

The jail authorities are responsible for the guarding of prisoners and convicts sent to hospitals outside jails. A police guard may be deputed for the purpose only in emergency when the number of prisoners sent to a civil hospital necessitates the reduction of the jail staff by more then 25 per cent. The circumstances should be reported forthwith to the Range Deputy Inspector General.