428. Promotion on Gazetted ranks of the force.-

Promotion in the gazetted ranks of the Force is made by the Governor-in-Council. The InspectorGeneral is an Officer specially selected by the Government. Promotion to the rank of Deputy Inspector-General is made by selection from officers of the rank of Superintendent, subject to the provisions regarding an efficiency bar which will be found below the promotion of Assistant Superintendents to the rank of Superintendent is by seniority : provided that no officer will be promoted to that rank unless his service is approved and until he has passed the departmental examination for junior officers and obtained the certificates mentioned in paragraph 528(viii). Assistant Superintendent and Superintendents receive periodical increments of pay from the first to the twenty-sixth year of service according to time scales, Assistant Superintendents being on an inferior and Superintendent in a superior scale. Officers on the inferior scale when acting in the superior scale draw the same pay as officers on the superior scale with the same length of service provided that an officer for whose length of service no superior scale rate of pay is prescribed will draw pay at the lowest rate prescribed on the superior scale.

Efficiency bars are in operation after the nineth year of service in the inferior, and after the seventeenth year of service in the superior scale. An officer who is not considered fit for a superior scale appointment will not be allowed to pass the first bar and an officer who is not considered fit to hold charge of a first class district, will not be allowed to pass the second. Promotion to a limited number of posts of Superintendents on higher pay is by selection.

The seniority of Indian Police Officers substantively appointed to a superior post is governed by the Indian Police )Regulation of Seniority) Rules, 1930, issued with the Government of India, Home Department, Notification No. F-41/26-Police, dated the 13th February, 1930.

429. Determination of seniority for officers of the Indian police.-

For officers of the Indian Police who were appointed after September 1984, and were not promoted from the rank of inspector, seniority is determined by the following rules :

For officers appointed between 1st June, 1903 and 3rd April, 1918.

1, On attaining that rank of Superintendent substantively, they will be placed in the gradation list according to the order of their appointment to the service, and not according to the dates on which they succeeded in passing the department examination : provided that officers appointed in the same year by the Secretary of State shall relatively placed according to the order in which they passed the competitive examination.

For officers appointed subsequently to 3rd April, 1918.

2. Assistant Superintendents of Police will retain their original seniority irrespective of the dates on which they pass their departmental examination but an officer who fails to pass these examinations within two years of his appointment is liable to be discharged from the service. The Local Government may, however, in special cases exempt an officer form passing any portion of the departmental examination or may extend the period during which that examination must be passed. In such cases, the Local Government may at its discretion withhold any increments to which the officer concerned would have been entitled had he passed his examinations, or may sanction such increments irrespective of the fact that he has not passed.

Officers appointed under the reconstruction scheme in 1919-20 under the terms of the press communique of 1st November, 1912, will be graded according to age, irrespective of the dates in which they pass their departmental examinations.

430. The seniority of Dy. S.Ps will be according to the date of appointment.-

The seniority of Deputy Superintendents on first appoint will be according to the date of appointment. In the event of two or more Deputy Superintendent being appointed on the same date the order of their seniority will be determined by the Governor-in-Council. There are three time-scales of pay viz.,

(i) pre-1913,

(ii) post-1913 and

(iii) 1939 revised with one efficiency bar in the first case, and two efficiency bars in the last two cases. Deputy Superintendents of Police receive periodical increments of pay according to the time-scale in which they have been appointed. Promotion to a limited number of posts on higher pay is by selection and will be made only for outstanding merit from among those Deputy Superintendents of Police who are in the pre-1913 scale. The promotion of Deputy Superintendents of Police to the Indian Police is by selection.

431. Consideration of seniority.-

Superintendents and Deputy Superintendents of Police promoted permanently or temporarily to the selection grades will be considered senior while in those grades to those whom they have superseded.

432. The calculation of the pay the officers of the provincial police.-

The calculation of the pay officers of the Provincial Police Service promoted after 8th November, 1927, to the Indian Police or to officiate in posts borne on the cadre of that Service is regulated by the following rules taken from the resolution by Secretary of State for India in Council reproduced in Home Department (Police) Notification No. F-113-III/24, dated the 20th March, 1928.

1928 Rules

1. In these rules-

(1)Provincial Service’ means a Provincial Police Service.

(2)‘Promoted officer’ includes –

(a) an officer promoted form a Provincial Service to the Indian Police Service, and

(b) an officer of a Provincial Service officiating in a post borne on the cadre of Indian Police Service.

(3)‘Actual pay’ means the pay to which an officer of the Provincial Service is entitled under the time-scale or in the selection grade of the Provincial Service as the case may be, by virtue of his substantive position in the cadre of that service.

(4)‘Assumed pay’ means the pay which an officer in the selection grade of a Provincial Service would be drawing under the time scale of that service, if he had not been promoted the selection grade.

(5)‘Junior time-scale’ and ‘senior time-scale’ means the junior time-scale and senior time-scale’ respectively of the Indian Police Service.

2. (a) The initial basic pay of a promoted officer appointed to a post on the junior time-scale shall, on each occasion of his promotion, be fixed on the junior time-scale at the stage next above his actual pay, if he is not in the selection grade, or his assumed pay, if he is in that grade, or if his actual or assumed pay, as the case may be, is equal to, or higher than, the maximum of the junior time-scale than at a maximum of that scale; the initial basic pay of a promotion officer appointed to a post on the senior time-scale shall on each occasion of such promotion, be fixed at the stage of the senior time-scale corresponding with the stage on the junior time-scale at which, it would have been fixed under this rule, if the officer had been appointed to a post on that time-scale; and in either case he shall draw thereafter increments on the inferior or superior time-scale as the case may be :

Provided that the basic pay of such an officer as so calculated shall at no time exceed the pay which he would be receiving under the junior or senior timescale as the case may be, if all his service in the Provincial Service together with one-half of his non-gazetted Government service, if any, had been service in the Indian Police Service.

(b) If and so long as the basic pay of a promoted officer as calculated in Clause (a) is less than his actual pay as the date of his promotion, he shall draw personal pay equal to the amount of the deficiency.

(c) If and so long as the basic pay, together with any personal pay under Clause (b) of a promoted officer holding a post in the senior-time-scale does not exceed his actual pay as the date of his promotion by Rs. 175, a month, he shall, subject to the limit laid down in the proviso to Clause (a) draw personal pay equal to the amount of the deficiency.

(d) If and so long as the pay is calculated under the previous clauses of this rule, of a promoted officer who has previously officiated in a post borne on the cadre of the Indian Police is less than the pay which he drew when last officiating, he shall draw personal pay equal to the amount of the deficiency.

3. If the actual or assumed pay of a promoted officer is enhanced while he is officiating in a post borne on the cadre of the Indian Police his pay shall be recalculated in accordance with these rules as though he had been promoted on the date of appointment. 

4. Increments of pay on the time-scale of the Indian Police shall be granted to a promoted officer only on completion of a full year’s service at any stage of that scale but for the purpose of calculating one year’s service at a given rate of pay broken periods of officiating service at that rate shall be taken into account.

5. These rules shall apply to all officers promoted after the 8th day of November, 1927; but officers personal prior to that date may elect to have their pay revised in accordance with these rules with effect from the 8th day of November, 1927.

Rules that previously in force

The following rules governing the case of officers promoted from the Provincial to the Indian Police Service between 7th April, 1921 (30th April, 1921, in the case of Rule (2) and 8th November, 1927, are reproduced for reference :

(1) The initial pay of an officer promoted from the Provincial Police Service shall on each occasion of his promotion be fixed on the inferior time-scale of pay for the Indian Police Service at the stage next above his existing pay in the Provincial Police Service. As soon as he holds a superior post, he shall rise to the corresponding stage of the Superior scale.

(2) When an officer of a Provincial Police Service is drawing pay in that service equal to or higher than the maximum of the inferior Imperial Police time-scale and is promoted to a superior time-scale at the stage which is Rs.175 in excess of the pay he was drawing in the Provincial Service, or if there is no such stage then at the stage next above the total of his pay in that service plus Rs.175, provided that no officer so promoted from the Provincial Service shall draw more pay than that which an officer of the Indian Police Service of the same number of years’ service in the gazetted ranks would be entitled to under the superior time-scale.

(3) On any enhancement of his Provincial Police Service pay (whether as a result of general revision of the Provincial Police Service rates of pay or of the operation of the Provincial Police Service time-scale or of promotion to the selection grade of the Provincial Police Service) while officiating in the Indian Police Service post such an officer shall be entitled to have his pay on the Indian Police timescale of pay re-calculated in accordance with the principles laid down in Rules (1) and (2) of these rules, on the basis of his enhanced pay in the Provincial Police Service, and with effect from the date of such enhancement.

(4) Increments of pay on the Indian Police Service time-scale of pay shall be granted to a Provincial Police Officer holding an Indian Police Service post only on completion of a full year’s service on any stage of that scale, but for the purpose of calculating one year’s service as given rate of pay broken periods of officiating service at that rate of pay shall be taken into account.

433. Maintenance of the confidential personal files of gazetted officers.-

Confidential personal files are maintained for all gazetted officers by the Inspector-General of Police and are considered when any question arises relating to the fitness of gazetted officers for promotion beyond an efficiency bar or to posts to which promotion is by selection. Officers are not permitted to see their personal files, but following the principles laid down in the Manual of Government Orders the Inspector-General will periodically in the officer’s personal file which relate to defects which are in the opinion of the InspectorGeneral (a) capable of correction, and (b) likely to deprive the officer of future promotion.

434. The advancement of Inspectors.-

The advancement of inspectors is regulated by the conditions of an incremental time-scale (vide paragraph 463- A). The authority empowered to sanction under Fundamental Rule 25 the drawal of increments beyond the efficiency bar is the Deputy Inspector-General. Withholding of annual increments may be ordered by the Superintendent under Fundamental Rule 24.

435. Procedure for promotion to the rank of reserve Inspector.-

Promotion to the rank of Reserve Inspector is made in the following manner :

(a) A Superintendent of Police may recommend a Sub-Inspector of the Armed Branch including a Probationary Sub-Inspector, who is likely to be fit for the post of Reserve Inspector, for training to the rank of Reserve Inspector. When suitable Sub-Inspectors of the Armed Branch are not available Sub-Inspectors of the Civil Police may be so recommended.

All the Sub-Inspectors so recommended will first be examined and interviewed by their Deputy Inspector-General. The Deputy Inspector-General will then nominate only those whom they consider suitable for the Reserve Branch, for appearing before the State Selection Committee. The Sub-Inspectors selected by the State Selection Committee will then undergo such course of training as the Inspector-General may prescribe.

(b) On the successful conclusion of this course of training, he will be placed on a Provincial List of Reserve Sub-Inspectors approved for promotion to the rank of Reserve Inspector. Seniority on this list will be determined by the date of selection for inclusion in the Provincial List. Relative seniority for those selected on the same date will be fixed in order of merit as disclosed by the result of the final examination. In the event of two or more candidates securing equal marks the seniority inter se will be determined on the basis of seniority as a Sub-Inspector.

(c) The Provincial List of Reserve Sub-Inspectors will also include those Sub-Inspectors who were approved for appointment as Reserve Inspector prior to 1st April 1948 or who were called Sergeant before 1st April, 1948.

(d) Promotion to the rank of Reserve Inspector will be made by the Deputy Inspector-General, Headquarters, by seniority from the list provided that –

(i) an underserving officer may be passed over or a particularly good officer promoted out of his turn, and

(ii) temporary vacancies not exceeding four months in duration may be filled up locally by the Deputy Inspector-General of the Range, by promoting, irrespective of seniority, an officer in the district or range concerned whose name is on the list or, where there is no such officer available, be promoting a SubInspector whose name is not on the approved list.

(e) The Deputy Inspector-General of Police, Headquarters, may at any time order the removal of any name from the list, if in his opinion, the officer has proved himself unfit for retention thereon. Such order of removal will be final notwithstanding anything contained in paragraph 508.

436. Procedure for promotion to the rank of public prosecutor and circle inspector.-

Promotion to the rank of Public Prosecutor and Circle Inspector is made on a provincial basis. The Inspector-General will cause to be maintained four lists of SubInspectors who are approved for officiating promotion as –

I. Public Prosecutor

II. Circle Inspector

III. Inspector in the Criminal Investigation Department

IV. Inspector in the Central Investigating Agency, Government Railway Police.

Nominations of Sub-Inspectors for inclusion in any or more of these lists will be made in the first instance by Superintendents of Police in-charge of district and Branches in the Criminal Investigation Department and Section Officers of the Government Railway Police.

Superintendents of Police may nominate for inclusion in lists Nos. III and IV, Sub-Inspectors posted to their districts who in their opinion possess the aptitude required for the specialized work of the Criminal Investigation Department or of the Central Investigating Agency.

A Sub-Inspector nominated for inclusion in list No. II may also be nominated for inclusion in either or both of lists Nos. III and IV, if, in the opinion of the officer who nominates him, he is suitable for promotion to the rank of Inspector in either the Criminal Investigation Department or the Central Investigating Agency.

437. Filling up of temporary vacancies in the rank of inspector.-

Temporary vacancies in the rank of inspector will be filled

(a) by the Deputy Inspector-General of the range, by promotion of an officer in the district or range concerned whose name is on the list of candidates approved to officiate in the class of inspector in which the vacancy has occurred; or

(b) by the Deputy Inspector-General, Railway Police, and the Assistant Inspector-General, Criminal Investigation Department by the promotion of an officer whose name is on the list of candidates approved to officiate as inspector in the Central Investigating Agency or the Criminal Investigation Department.

438. Annual addition of number of names for permanent promotion to the rank of public prosecutor.-

The Inspector General will determine annually the total number of names to be included in a provincial list of officers approved for permanent promotion to the rank of public prosecutor and circle inspector, and will convene to select the number of sub-inspectors required to fill this list and determine their order of seniority for purposes of permanent promotion.

439. In annual tour inspection, D.I.G. (Range) will require to inquire about all sub-Inspectors.-

(1) In the course of their annual tour of inspection all Deputy Inspectors General of the ranges will take steps to ascertain the manner in which all sub-inspectors approved for officiating or permanent promotion to the rank of inspector have worked during the year and general repute in which they have been held, making inquiries regarding them from District Magistrates and Superintendents of Police, interviewing them personally and whenever possible, inspecting the police stations at which they are posted. In April, at the end of the touring season, each range Deputy Inspector General will record his opinion of each officer stating clearly whether he recommends that his name should remain on or be removed from the approved list. In the latter case he should give reasons for his recommendation :

Provided that in the districts where the Collector/Deputy Commissioner is Collector / Deputy Commissioner-in-charge of the Division, his functions under this para, will be exercised by the Additional District Magistrate (Executive).

(2) The Deputy Inspector-General, Criminal Investigation Department and the Assistant Inspector General, Railway Police, will similarly, examine in April each year and report on the sub-inspectors in their respective charges who are on the approved list.

(3) The reports prepared under sub-paragraphs (1) and (2) will be placed before the committee convened by the Inspector-General under paragraph 438 and if the committee agrees with a recommendation for the removal of any name from the list, it shall order the removal of the name of the officer in question from the approved list.

(4) When a Deputy or Assistant Inspector-General has recommended the removal of a name from the approved list, the officer in question should not be considered for promotion until the committee has been convened and has decided upon the action to be taken on the recommendation. Temporary vacancies, in which the officer whose removal has been recommended would otherwise have been promoted, will be filled by the promotion of sub-inspectors whose name stands next on the approved list, pending the decision of the committee.

440. [Omitted]

441. Regulation of advancement of sub-inspectors.-

The advancement of sub-inspectors is regulated by the conditions of an incremental time-scale (vide paragraph 463-A). The Superintendent is empowered to withhold increments under Fundamental Rule 24 and to sanction drawal of increments beyond the efficiency bar under Fundamental Rule 25.

Eligibility for advancement above the efficiency bar shall be determined by the Superintendent who will be required to certify that the Sub-Inspector concerned is –

(1) fit to hold charge of a police station, or

(2) a thoroughly competent prosecuting officer, or

(3) fit for appointment to the investigating branch of the Criminal Investigation Department; or

(4) fit to hold the post of senior Armed Police Sub-Inspector is a large reserve, Superintendent of Police

(5) fit to command a platoon in the military police.

442. DIG must give a note for reasons of supersession.-

When the promotion of an officer requires the concurrence of the Deputy Inspectors General, the character rolls of the officer and of any officers whom it is proposed to supersede must be sent to the Deputy Inspector General with a note giving reasons for supersession.

443. [Omitted]

444. List of all Sub-inspectors shall be submitted to D.I.G.-

A list in Form No. 116 of all sub-inspectors, Civil Armed and Mounted Police shall be submitted to the Deputy Inspector General of the range on 1st September every year with the following additional informations :

(a) Present pay (on 1st September);

(b) Date of next increment. A duplicate copy of this list will be sent to Police Headquarters, Allahabad.

445. Criteria for constable and head constable to be promoted as Sub-Inspector.-

(A) Any such Constable or Head Constable, who is more than 40 years old and whose service is not less than three years, shall not be nominated for the selection for promotion in the cadre of Sub-Inspector Civil Police. This age limit shall be required on the first January of the year of selection. For the constable, who has completed three years of service in the department, educational qualification must be intermediate or equivalent or he must have passed the Head Constable Civil Police Course.

For the constable having passed Head Constable Civil Police Course there shall be no restriction on educational qualification. For the Head Constables also there shall be no restriction on educational qualification.

Note.- Order of educational qualification as intermediate instead of High School shall be applicable only to those candidates who comes in the department after issuance of the Government Order.

(B) In the Police Training College, Moradabad process of selection of constables and Head Constables for the admission in Sub-Inspector Civil Police course shall be as below –

(1) A police prescribing the rules regarding the eligibility of selection and inviting the eligible candidates that if they want that their candidature should be considered, they may apply for that, should be issued every year in the month of January. Detail publication of this notice should be made and it should be sent to those persons who have gone on deputation or leave. It shall be the duty of the District Police Superintendent / Incharge of Units to ascertain that the notice be sent to all those places where their persons are working at that time. Six week time should be granted for filling the application. Applications so received should be scrutinized, for the purposes of excluding those applications which are not eligible for selection under the prescribed rules, in the office of Police Superintendent/ Unit Incharge.

(2) After pre-examination of all those eligible candidates, who are suitable to be considered, should be held according to following procedure-

(a) One question paper, containing three parts having 50 marks, shall be prepared – there shall be three legal questions, three procedural questions regarding police and three questions of general knowledge and essay.

Questions regarding essay writing should be compulsory and each candidate should give reply to any two questions from parts and of one question from third part of question paper or each candidate should give reply of total five questions from question paper. Compulsory question should be of 10 marks and other questions should be of 8 marks.

(b) Pre-examinations should be conducted under the supervision of Police Head Quarter on a certain date at all districts. Answer books should be sent to concerned Deputy Inspector General of Police, who will get examined to those by a board of three Police Superintendents. Qualifying merit should be fixed 50 per cent to the maximum marks.

(c) After then one board, constituted with Deputy Inspector Generals, one commandant of P.A.C. nominated by Deputy Inspector Generals of Police, Range and concerned local Superintendent of Police, should visit each district and should examine the character roll of all those eligible candidates, who have qualified the written examination. For the purposes of excluding physically disabled persons a general drill and physical examination of all such candidates should be conducted. Board should award marks, according to the stander fixed by Inspector General of Police, to candidates on their character roll and merit shown in the drill and physical examination.

(d) The candidates selected on the basis of such written examination, examination of character roll and physical examination should be deemed nominated persons of the range for the purpose of main examination.

(3) All the nominated persons of the range should appear in the written examination, which will consist three question papers (1) Law, (2) Procedure relating to police and (3) Essay and General Knowledge, each of 50-50 marks. These questions shall have been prepared at central lable and he answer books shall be sent to the Headquarter of Deputy Inspector General of Police who will get examined to those by a board of Superintendents of Police, number of which will be depend on the number of candidates. The qualifying marks in this examination shall be 30% in each question paper and 40% in total and Superintendent of Police list shall be prepared according to merit.

(4) About 4 time candidates to the number of vacancies in the ranker cadet should be called for interview according to merit from the aforesaid list A Selection Board, consisting two Deputy Inspector-Generals of Police, one Superintendent of Police nominated by Inspector General of Police, should take interview of the candidates. For the interview including service records 150 marks should be allocated and minimum 40% marks should be fixed for qualifying the same Board should examine the character roll as earlier and should grant the marks, thereafter adding the marks obtained by the candidates in the interview and written examination a final merit list should be prepared.

446. [Omitted]

447. Procedure for recruitment to the rank of Sub-Inspector (Armed police/Platoon commander).-

Recruitment to the rank of Sub-Inspector ArmedPolice/ Platoon Commander will be made in the following manner :

(a) 80 per cent of the posts both temporary and permanent in the combined cadre of Sub-Inspector Armed Police / Platoon Commander will be filled in by selection of men from the ranks.

(b) The remaining 20 per cent of the posts both temporary and permanent in the combined cadre of Sub-Inspector Armed Police/Platoon Commander will be filled in by direct recruitment.

For category (a) the Range Deputy Inspector General of Police, Deputy Inspector General, Provincial Armed Constabulary and the Deputy Inspector General of Police, Headquarters in the case of the Railway Police, will nominate from time to time as required by the Inspector General such number of head constables of the Armed Police as may be specified.

For category (b) selection of the required number of candidates will be made by a Committee consisting of the Inspector General, the Deputy Inspector General, Provincial Armed Constabulary and one more Deputy Inspector General nominated by Inspector General.

448. Training schedule for candidate selected under para 447.-

(i) Candidates nominated or selected under paragraph 447, will undergo a course of training of 7 months duration at the Armed Training Centre, Sitapur, including one month’s practical training in the Provincial Armed Constabulary Units.

(ii) Before taking training under the above sub-para, candidates selected under para 447 (b) shall undergo a successful preliminary training for a period of two months at the Armed Training Centre, Sitapur.

448-A. Consideration of seniority of the Sub-Inspectors (Armed Police).-

Relative seniority will be governed by the date of passing the SubInspector Armed Police Course and for men passing the same course by their position obtained in the final examination of Sub-Inspector Armed Police Course between two men obtaining equal marks in the same final examination

(i) promoted man will take seniority over directly recruited candidate,

(ii) if both men are directly recruited the age will be the determining factor and in the case of the ranker cadets it will be length of service.

449. Promotion of head constable mounted police done by DIG.-

Except in the Mounted Police, promotion to the rank of head constables is made by the Superintendent subject to the general control of the Deputy Inspector General.

In all branches of the police, the advancement of head constables is regulated by an incremental time-scale (vide paragraph 463-A). The authority empowered under Fundamental Rule 24 to withhold an annual increment is the Superintendent.

All head constables who on 1st April 1945, held permanent post as such are entitled, if they would by grade promotion have received more pay than by the time-scale to have their pay in the time-scale re-fixed at the stage in the time scale corresponding to the grade pay. Grade promotion must therefore be given on paper in the nominal roll until such time as all head constables have reached the maximum of the time-scale.

450. Permanent promotion to the rank of head constable in the civil and Armed Police.-

Permanent promotion to the rank of Head Constable in the Civil and Armed Police is made by the Superintendent of Police (subject to the control of the Deputy Inspector General of Police) from constables who are eligible under paragraph 454 or have been selected under paragraph 455.

Constables of Armed or Civil Police promoted to the rank of Head Constable under these paragraphs shall remain on probation for one year. Immediately after expiry of the period of probation they may be confirmed in their appointments by Superintendents of Police if their work is found to be satisfactory. On the other hand, Superintendents of Police may revert a probationary Head Constable to his substantive rank of Constable if his work is found to be unsatisfactory during this period. Before passing an order of reversion, however, he should supply the Head Constable concerned in writing with the specific complaints and grounds on which it is proposed to revert him, call on him to show cause why he should not be reverted and take his explanation duly into account.

If for some reason which should be recorded in writing the Superintendent of Police is of opinion that the Head Constable in question is still not fit to be confirmed, he may extend his probation for a period not exceeding one year, care being taken that the reason for postponement is communicated to him. It should be further noted that in such cases the order of confirmation when actually passed shall take effect from the date on which the extended period of probation expires.

451. [Omitted]

452. [Omitted]

453. [Omitted]

454. Eligibility criteria for constables to be promoted as head constables.-

The following constables will be eligible for promotion to the rank of head constables.

(a) constables of the civil police who qualified before 1st January, 1941, in accordance with the rules then in force and who have also passed such course as the Inspector General may prescribe.

(b) constables of the armed police who have already obtained a regimental drill certificate, and

(c) constables of the civil and armed police who have passed the prescribed course at the Police Training School, Sitapur.

Note.- Out of turn promotion will be given to the constables for the post of head constable who shows bravery in his duty by G.O. No. 665 (2) / six-Po-1- 24/93 dtd. 3-2-1999.

455. Promotion of constable as head constable by the approval of DIG (Range).-

Specially deserving constables of Civil Police who are unable to qualify for promotion in the manner specified in paragraph 454 may be promoted to the rank of Head Constable with the approval of the Range Deputy InspectorGeneral of Police, provided that the total number of head constables so promoted in the district at any time not exceed 20 per cent of the total number of head constables, Civil Police, sanctioned in the district for Watch and Ward Duty.

Specially deserving constables, Civil Police of the Criminal Investigation Department who are unable to qualify for promotion in the manner specified in paragraph 454, may be promoted to the rank of head constable by the Deputy Inspector General of Police, Criminal Investigation Department provided that the total number of head constables so promoted in the Criminal Investigation Department shall not exceed 50 per cent of the head constables, Civil Police sanctioned for the Criminal Investigation Department.

Specially deserving constables of the Armed Police who are unable to qualify for promotion in the manner specified in paragraph 454 may be promoted to the rank of head constable by the Deputy Inspector General of Police, Headquarters, provided that the total number of head constables so promoted shall not exceed 2-1/2 per cent of the posts of head constables, Armed Police sanctioned for the Police Force.

456. Promotion of constables to the rank of head constables will be made by seniority.-

The promotion of constables of the civil and armed police to the rank of head constable will be made by seniority on the list of constables qualified for promotion. Seniority for this purpose shall be determined –

(a) amongst those qualified at the Police Training School in different session by the session at which they qualified;

(b) amongst those qualified at the same session by the aggregate of marks obtained;

(c) amongst those qualified at the same session and with the same aggregate marks by length of service.

457. Selection of ‘Y’ student in training.-

Any student who displays outstanding ability in the qualifying course prescribed in paragraph 454 (c) Police Regulations shall be designated a ‘Y’ student by the Examination Board. This fact will be recorded in his character roll. He will be eligible for accelerated promotion.

458. List of mounted police constables maintained by P.H.Q.-

Police Headquarters will maintain a list of Mounted Police constables of the State who have qualified at the Advance Course of Training prescribed in paragraph 86. Seniority on this list will be determined by the date of passing the said course for inclusion in the State list. Relative seniority in the case of those passing the same course will be determined by the aggregate of marks obtained in final examination and of those obtaining equal marks in the same final examination, by length of service as Mounted Police constable.

All vacancies of Head Constables, Mounted Police will be filled by the Deputy Inspector General of Police, Headquarters in order of seniority from those included in the State List. Temporary vacancies of less than three months’ duration in the rank of Head Constable, Mounted Police may be filled by the Range Deputy Inspector General of Police by promoting an approved candidate in his Range.

A Range Deputy Inspector General of Police may recommend the removal from the State List of the name of a constable who by his subsequent work and conduct proves himself unsuitable for promotion.

459. List of mounted police head constables approved for the promotion of the Sub-Inspector will be maintained by PHQ.-

A list of Head Constables, Mounted Police approved for promotion to the rank of SubInspector, Mounted Police, will be maintained at the Police Headquarters. Head Constables of not less than 3 years’ approved service as Head Constable and not more than 40 years of age will be nominated for inclusion in this list. In exceptional cases, the Range Deputy General of Police may nominate Head Constables of outstanding merit up to the age of 45 years. Those so nominated will appear at a Central Department Test prescribed by the Inspector General of Police. Only those selected as a result of this Test will be brought on the Approved List.

All vacancies in the rank of Sub-Inspector, Mounted Police will be filed by the Deputy Inspector General of Police, Headquarters in order of seniority, by promoting Head Constables whose names are included in the Approved List. Temporary vacancies of less than three months duration may be filled by the Range Deputy Inspector General of Police by promoting as approved candidate in his Range.

Range Deputy Inspector General of Police may recommend the removal from the Approved List of the names of any Head Constable who, by his subsequent work and conduct is considered unsuitable for promotion. Such a Head Constable may, however, be considered again for inclusion in the Approved List, provided he possesses all the qualifications for reappearing at the Central Department Test prescribed for the purpose.

459-A. Promotion of Head constables and sub-Inspectors of mounted police.-

Constables and Head Constables Mounted Police, when promoted to the posts of Head Constable and Sub-Inspector under paragraph 458 and 459 respectively, shall remain on probation for a period of one and two years respectively after which they may, if their work and conduct is found to be satisfactory, be confirmed by the Deputy Inspector General of Police, Headquarters.

If the Superintendent of Police is of the opinion that a probationer should be reverted because of his work is unsatisfactory he will supply the probationer, in writing, with the specific complaints and grounds on which it is proposed to recommend his reversion and at the same time will call on him to show cause why he should not be reverted. A copy of the statement of specific complaints together with the probationer’s explanation shall then be forwarded through the Range Deputy Inspector General of Police to the Deputy Inspector General of Police, Headquarters for orders.

If for some reason, which should be recorded in writing, the Deputy Inspector General of Police, Headquarters is of the opinion that a probationer not fit for confirmation, he may extend the term of probation by a period not exceeding one year. The reasons for such action should be communicated, in writing to the probationer concerned. In such cases the order of confirmation when actually passed shall take effect from the date on which the extended period of probation expires.

460. Conditions for advancement of constables in all branches.-

The advancement of constables in all branches of the force is regulated by the conditions of an incremental time-scale (vide paragraph 463-A) at the top of which is a selection grade containing a fixed number of posts. Promotion to the selection grade is made by Superintendent of Police by selection from among constables ‘B’ class with an eminently meritorious record, for whom the selection grade is reserved. The authority empowered under Fundamental Rule 24 to withhold an increment is the Superintendent. Constables who have retired on invalid or compensation pension and are subsequently re-employed should, if their previous service counts for pension under Article 514 and 519 of the Civil Service Regulations also count such service for increments of pay. For the case of ex-soldiers enlisted and resigned police officers re-enlisted in the police, see paragraphs 410 and 418.

For rules regulating the promotion of constables from ‘B’ Class to ‘A’ Class see, paragraph 542.

461. Promotion of Nominal Rolls.-

Nominal rolls must be kept up in every district, G.R.P. Section, C.I.D. and every other branch of the police in Form No. 362 Promotions will be entered in the remark column.

462. Promotion and reversion rolls.-

Promotion and reversion rolls will be maintained separately in the prescribed form for officiating and substantive promotions concerning all ranks and for all branches.

These rolls will be maintained by the accountant who will make entries in the first three columns and submit the appropriate rolls to the Superintendent with all necessary papers and character rolls whenever any promotion or reversion falls due. The Superintendent of Police will fill up columns 4 and 5 of the roll with his own hand, mentioning in column 5 the names of any officer superseded with a brief note of the reasons for their supersession. On the first occasion of an officer’s supersession a note of this fact and of the reasons for it will also be made in the character roll.

463. Orders relating to increments of pay of Sub-Inspectors.-

Orders relating to increments of pay of sub-inspectors, under-officers and constables of all branches will be noted by the Superintendent in the remarks column of the nominal roll which will be submitted for the purpose to the Superintendent on the tenth day of every month. When an increment is withheld an entry with reasons must be made in the officer’s character roll as well as in the remarks column of the nominal roll. In any case in which the service of an officer is held not to satisfy the requirement of Fundamental Rule 24, the order withholding the increment must specify the period for which it is withheld. Such period may not exceed one year at a time, separate orders being passed annually if it is found necessary each year again to withhold the increment subject to a maximum of three years. (The procedure for withholding increments as a definite punishment following departmental trial is provided for a paragraph 482-A).

[463-A.

The Governor has decided under Section 2, Police Act that the conditions of service of subordinate ranks of the police force enrolled under the Police Act in respect of pay, leave, pension, allowance, provident fund and other conditions of service not specifically provided for the these regulations shall be regulated by the general rules made by the Governor under paragraph (b) of subsection (2) of Section 241 of the Government of India Act, 1935 and pending the issued of such rules by the rules contained in force by Section 276 of the said Act and by and in accordance with the provisions of paragraph 15(2) of the Government of India (Commencement and Transitory Provisions) Order, 1936.