464. Kinds of Rewards.-

Rewards are of four kinds –

(a) rewards proclaimed for information leading to the arrest and conviction of criminals;

(b) rewards for definite acts of good service or bravery meritorious work during training, and good marksmanship during annual weapon firing during musketry competitions;

(c) rewards given to village chaukidars (1) for meritorious services and (2) for special services;

(d) rewards paid by departments other than the Uttar Pradesh Police Department, and by Courts, private companies or persons. Rewards of Classes (a) and (b) are paid from the same grant, and may be given to private persons as well as to non-gazetted officers of the police force.

Rewards of Class (a) but not of Class (b) may also be given to village chaukidars. The grant is provisional, but after provisions has been made for provisional reserve it is divided by the Inspector General and administered by Deputy Inspector General, who make allotments to districts and sections, themselves, retaining reserves to meet large rewards in special cases. The amount allotted to each district or section must be regarded as the maximum to be expended under normal conditions, and an extra will not be made unless it is shown that special circumstances, e.g., a case of extraordinary importance, have rendered the sum insufficient. Superintendent of Police will keep a careful watch on expenditure and must only pay rewards in specially meritorious cases. They must intimate the amount of probable excess of savings to the Deputy Inspector General of the range by 15th January, at the least, to enable any necessary adjustments to be made.

Deputy Inspectors General are authorized to re-appropriate savings.

The Criminal Investigation Department grant for rewards of Classes (a) and (b) is separate from the provincial grant. The Deputy Inspector General, CID exercises the same powers in respect to it as a Range Deputy Inspector General in respect to the provincial grant.

465. Reawards of Class (a).-

Rewards of Class (a) may be offered and paid by the following officers up to the limits specified:

“By the Superintendent of Police up to Rs.250 for each criminal.

By the Inspector General or Deputy Inspector General or Deputy Inspector General, CID up to Rs.2000 for each criminal; or the Inspector, with the sanction of Government up to any sum.”

Rewards of this class should ordinarily be offered for arrest and conviction and not for arrest alone : but the officer who is empowered to make the offer may determine the wording of the proclamation. In a case in which the proclamation was for arrest and conviction he may also order the whole or part of the reward to be paid for arrest only, either (1) immediately after arrest and before or during trial, if proceedings are likely to be protracted, and he is satisfied that nothing that can transpire at the trial can effect the merit of the work done by the police officer or other person who effected the arrest; or (1) after the trial, when through no fault of the police officer or other person who effected the arrest; conviction has not followed arrest. A reward must not be offered for the capture of criminal, dead or alive’.

466. Rewards of Class (b).-

Rewards of Class (b) may be paid by the Superintendent to a limit of Rs.100 for each occurrence on his own authority, and up to Rs.1000 with the sanction of the Deputy Inspector General .

For larger sums the sanction of the Inspector General of Police must be obtained through the Deputy Inspector General.

The following principles govern payments of rewards of this class :

(1) Rewards given to Inspector and Sub-Inspectors should not be trifling : it is derogatory to a Sub-Inspector to receive a reward of less than Rs. 10. The size of rewards should not be mechanically proportioned to salary and if the main credit belongs to a constable or under-officer he should get the bulk of the reward. Good work performed by officer of higher rank will be recognized by good entries in their character rolls, but money rewards should be sparingly given in ordinary cases. Any tendency of the part of officers to magnify their own performances at the expense of their subordinates should be watched for and suppressed.

(2) Rewards should not be given to public prosecutors and assistant public prosecutor unless a case has been particularly difficult or complex and the prosecuting officer has shown exceptional energy or skill in prosecuting it. It is not sufficient reason for rewarding a prosecuting officer that a case already well worked out by the investigating staff has been carried to a successful conclusion in Court. To minimize audit objection, reward to prosecuting officers should not be granted without the sanction of the Range Deputy Inspector General, except in cases under the Excise and Gambling Acts.

(3) Smart arrests resulting in convictions under Section 109, Criminal Procedure Code, may appropriately be rewarded, but no rewards should ordinarily be given in Section 110, Criminal Procedure Code cases. If the investigating officer has incurred out-of-pocket expenses in prosecuting a case under this section, the matter should be brought to the notice of the Deputy Inspector General with a view to reimbursement.

(4) Rewards should not be given to any class officer for general good work’ but only for particular act of special merit, such a good arrests, good detection or good service on a special occasion. Cash reward for good marksmanship during annual weapon firing and shots during musketry competitions are also admissible. Rewards are not to be given as a matter of routine whenever a case is directed. Nor should they be given for efficient discharge of ordinary duties e.g., to a reserve inspector good recruiting or for training recruits.

(5) Rewards should not be given to recruits in training as a matter of routine, such rewards should be given only to such recruits who show special aptitude and exceptional keenness and efficiency during the period of their training.

467. Rewards of Class (c).-

Rewards of Class (c) are paid from a provisional grant from which annual allotments are made to districts. Details of rewards granted to chaukidars under each of the two heads (1) meritorious services and (2) special services should be maintained separately. The necessity for rewarding chaukidars for the prompt and energetic performance of routine duties must not be over-looked.

Under head (1) will fall rewards for definite acts of good service or bravery, similar to those for which members of the police force would receive rewards of Class (b). Under head (2) will fall rewards for general good work, good reporting of births and deaths, prompt reporting of the movements of bad characters, surveillance of history-sheet men or members of criminal tribes, guardian of special trains, watching roads during fair and festivals. The Superintendent of Police is empowered to sanction rewards under either head up to a maximum of Rs. 20 to a single person on each occasion. For larger individual rewards the sanction of the Deputy Inspector General must be obtained.

Recipient should be promptly paid, and if not paid by or in the presence of gazetted officer the first gazetted officer inspecting their police station should make sure from them that they have received the money. Rewards under head (2) should be freely given. That district allotment should be spent in full and no part of it will be transferred as savings to other heads. Applications for additional grants for reward to village chaukidars will be favourably considered.

468. Payment of Rewards.-

No reward of Classes (a), (b), (c) will be paid without the written order of the Superintendent. The Superintendent’s Readers will maintain a Reward Register in the prescribed form. He will fill in Columns 1 to 5 of the register from the reward roll and will place the register before the Superintendent who will compare entries with the reward roll and then sign it. Twice or three times a month the register will be handed over to the Accountant who will prepare a reward bill to include all rewards sanctioned up to the date on which the bill is prepared. In the last column of the register he will note the number and date of the bill, the amount drawn, and the balance available.

469. Procedure for those rewards, on whom the sanction of DIG or other higher authority is required.-

In the case of rewards for which the sanction of the Deputy Inspector General or higher authority is required, an extract from the reward register will be forwarded in duplicate in Form NO. 227 to the sanctioning authority. If the application is sanctioned, one copy duly signed by the sanctioning authority will be returned to the district and will be attached in original to the contingent bill in which the amount of the rewards is drawn from the treasury. Superintendents will receive recommendations for rewards from Assistant or Deputy Superintendent-in-charge of the Sub-divisions, from courts and from inspectors and station officers. Such recommendations must be accompanied by the case diaries or other papers and the Superintendent must satisfy himself that rewards are fully justified before he makes an entry in the reward register. The total rewards sanctioned in each case must be written in words by the Superintendent in the reward register.

470. Rewards of Class (d).-

All rewards of class (4) must be shown in the reward register to enable entries to be made in character rolls and for purposes of record and annual returns, but the Superintendent need not enter these with his own hands. Rewards of Class (d) given by other departments should be sent to the Superintendent of Police for disbursement. The sum should be credited in the cash-book and then disbursed in the ordinary way. Money sent to the Superintendent of Police by other departments as rewards for the police represents money drawn for the purpose from public accounts and need not be deposited in the treasury provided it is disbursed within one month of the date of receipt. In the case of rewards sanctioned for the police by Courts, Rule 7, Chapter IX of the High Court General Rules (Criminal) of 1911 (now of 1957) requires the Court to deposit the amount in the treasury as ‘Policy receipts’ and to arrange to grant the Superintendent of Police a refund voucher which will be accepted and honoured by the treasury after verification of the credit. Such rewards also should be disbursed within one month of the date of receipt by the Superintendent of Police.

Note I. In the case of rewards paid by Courts to the police and to persons in respect of cases under the Indian Arms Act (Act XI of 1878), the sanctioning Court will prepare a bill for the amount required, present it to the treasury and receive payment by transfer credit to police receipts’, that is by debit to the head ’27 – Administration of Justice – Criminal Courts – Rewards under the Arms Act’ and corresponding credit to the head XIX – Police – Miscellaneous – Other miscellaneous receipts’. The Superintendent of Police will subsequently obtain a refund voucher from the Court which will be accepted and honoured by the treasury after verification of the credit. The amount so drawn from the Treasury for disbursement to the persons rewarded will be charged to ’29 – Police – District Executive Force – Rewards. The Superintendent of Police will disburse such rewards within one month of the date of receipt and will see that the fact of the reward is entered in the character roll of Police recipients. In this note the expression ‘Superintendent of Police’ shall in respect of rewards payable to the revenue police in the Kumaun Division, include the Deputy Commissioner of Naini Tal, Garhwal and Almora.

Note II.-The proceeds of fines realized on conviction for offences under the Police Gambling Act will be credited to the Provincial revenues under the head ‘XXI – Administration of Justice – General Fees, Fines and Forfeitures – Magisterial Fines and Forfeiture’. Any rewards to the Police for good services in such cases will be paid out of the Police budget under head 92.

471. Procedure for receiving rewards from private persons or companies.-

Police officers must not receive rewards direct from private persons or companies. Rewards from these sources as well as sums paid for the service of police officers and rewards, forfeitures and penalties or shares of rewards, forfeitures and penalties which by law are payable to informers when the information is laid by a police officer, must be paid by the Superintendent of Police into the treasury to be credited to head ‘XIX – Police – Miscellaneous – Other miscellaneous receipts’.

When the money has been credited into the treasury an equivalent amount may be drawn and disbursed to the police officers and men concerned from the Police budget under the head ’23 – Police Non-Plan – B – District Executive Force – (a) District Police – Rewards’. The same procedure should be followed in cases of rewards deposited on conditions unfulfilled at the time of deposit, e.g., when a private person or company offers a reward for the arrest of a thief or the recovery of stolen property. Charge on account of refunds in the case of (i) conditions not being fulfilled when rewards are deposited conditionally by a member of public and (iii) excess charges for police supplied to the public, should be debited to head ‘XIX – Police – Deduct – Refunds’. Credit in support of all such items of charges should be verified by the treasury officers before the encashment of the bill.

If any Ruling Prince or other distinguished visitor to the province desires to make a presentation not being a presentation of money, to any non-gazetted police officer the officer concerned should accept the article presented but hand it over immediately to the Superintendent of Police, who will refer the matter to the Inspector General. The Inspector General of Police will sanction the retention of the article by the officer concerned unless for any sufficient reason (such as its excessive value) he sees reason to disallow its retention. In the latter case the matter should be reported to Government for orders.

472. Halting allowance to police on duty at fair.-

Sums paid out of fair fund in lieu of halting allowance to police on duty at a fair, and police officers, share of sums recovered on account of police supplied for private entertainments, need not be entered in the reward register and should be treated as laid down in paragraph 158, Office Manual.

473. Procedure if reward of Class (a) is offered in any case of more than local importance.-

As soon a reward of Class (a) is offered to any case of more than local importance or in which there is reason to suppose that the person wanted has left the district, a notification should be sent to the Superintendent of Police, Criminal Investigation Department, Crime Branch, for publication in the Criminal Investigation Gazette.

474. Eligibility of rewards for members of clerical staff.-

Members of the clerical staff are eligible for rewards only in the same way as private persons. They may not be rewarded for work done by them in the ordinary course of their clerical duties. Reserve lines teachers are not eligible for rewards from the police rewards grant. For the grant of honoraria with the sanction of the Inspector General for exceptionally good work in unusual circumstances, see Financial Hand-book, Volume II.

475. Good conduct stripe.-

One good conduct stripe only will be given to illiterate constables drawing ‘A’ class allowance. No other good conduct stripes will be given to constables.

476. Rules for granting good conduct stripes to village chaukidars.-

The following rules govern the grant of good conduct stripes and allowance to village chaukidars :

I. For specially praise-worthy conduct in the discharge of his duties a chaukidar may be awarded by the Superintendent on any one occasion one or two good conduct stripes.

II. Every two such stripes will, entitle the wearer to an allowance in addition to his pay, of eight annas per mensem.

III. The maximum allowance is two rupees eight annas.

IV. Good conduct stripe will be worn on the left sleeve of the uniform three inches above the end of the sleeve and one-fourth of an inch apart. They will be red bard cloth each half in inch wide, round the sleeve. Their cost will be defrayed from the clothing grant.

V. The forfeiture of good conduct stripes and allowance may be ordered as a punishment.

VI. All grants of good conduct stripe and allowance and all orders withdrawing the same will be entered in the chaukidar’s crime record-book, a brief note being made in English and signed by a gazetted officer.

VII. The total expenditure on allowances must not exceed the budget provision.