370. No private sweepers may be employed by the police Department for police lines.-

No private sweepers may be employed by the Police Department for police lines or stations the scavenging of which has been undertaken by a municipality under Section 196(a) of the U.P. Municipalities Act of 1916. Where conservancy arrangements are under the control of the Superintendent of Police private sweepers may be employed or conservancy allowance given in accordance with paragraph 136 of the Office Manual.

371. Restriction imposed on government servants in their private affairs.-

For the restriction, imposed on government servants in their private affairs, see the Government Servant’s Conduct Rules and Manual of Government Orders.

372. Police officers may have no private money transactions with police accountants.-

Police officers may have no private money transactions with police accountants, nor any members of the subordinate police or clerical staff be employed to maintain the private accounts of gazetted officers. There is, however, no objection to readers of gazetted officers being given small advances to meet casual expenses, e.g. for wood-cutting, tent-pitching and clearing camping grounds, or to small sums being left with head clerks and accountants to meet, e.g. the cost of expected value payable parcels. For the conditions under which officers may bank with Government treasurer, see the Manual of Government Orders.

It is incumbent on every police officer enrolled under Section 7 of the Police Act to give immediate information to the Superintendent of Police under whom he is serving of the fact that his father, mother, father’s or mother’s sister or brother’s wife, sister, sister’s husband, son, son’s wife, daughter or daughter’s husband has taken up trade or employment other than Government service within the limits of his jurisdiction. On receiving such information, it will be for the Superintendent to consider whether the circumstances justify the transfer of the officer concerned. The general principle should be that police officers should not ordinarily be employed in jurisdiction in which relatives of the degree noted above carry on private trade. The extent to which the Superintendent enforces this principle in particular case will depend on the position in the circle which the officer occupies and on general circumstances, these orders do not in any way modify the application of Rule 15 of the Government Servant’s Conduct Rules.

373. Police officers are strictly prohibited from aiding in the supply of labour.-

Police officers of all grades are strictly prohibited from aiding in the supply of labour, carriage provisions for any purpose whatsoever, and from interfering under any pretext whatsoever, with the persons or property of any class of the population, otherwise than as required by law.

373A. Members of the police force are strictly forbidden to consume intoxicants during the course of their duty.-

Members of the Police Force are strictly forbidden to consume intoxicants during the course of their duty or when they may reasonably be expected to be called upon to perform an official duty. They are strictly warned that any violation or slightest disregard of this will be a cause for disciplinary action including removal of the officer concerned from service.

374. Procedure followed to the defalcation or loss of public money.-

For the procedure to be followed in respect to the defalcation or loss of public money or other property in police charge, see the Manual of Government Orders as modified by paragraph 82 of the Account Rules in Part I of the Financial Handbook, Volume V.

375. When police officers are going outside the district as detectives, S.P. shall provide them with written credentials.-

A Superintendent of Police when sending police officers as detectives outside his district shall invariably provide them with written credentials to be shown on requisition by proper authority Parwanas may not be given to informers or amateur detectives who are not enrolled in the Police force.

376. Powers of police to make inquiries regarding the character verification.-

The police should make inquiries regarding the character and antecedents of candidates for subordinate posts in the Railway, Postal or other Government departments when asked to do so by the authorities concerned and should complete the verification rolls sent to them for that purpose.

377. Chests of post office may be fixed at police stations.-

Post office treasure chests (of iron) may be fixed at police stations and remain in the charge of sentry. The Cash box containing cash and valuable is placed in the safe which is secured with double locks. The locks are enclosed in leather pouches or wrapped with cloth and they are then would round with twine and sealed with Post Office date seal over the knots. The deposit and withdrawal of the Cash box in the safe should be entered in the General Diary of the Police Station concerned wherein the Postal Official should give acquittance for the good outward condition of the safe and the seals on the locks.

378. Maintenance of motor lorries and light vans at district police headquarters.-

(i) Motor lorries and light vans maintained at district police headquarters are intended chiefly for the purpose of transporting parties of police officers and men in connection with the suppression or prevention of riots, raids on dacoits and other criminals, escorting important convicts or undertrial prisoners, bringing in dacoits for identification or for use in any circumstances where rapid transport is of importance. They should not be used for ordinary transport when the railway or other cheaper means of conveyance is available.

(ii) Police motor vehicles may be used for transporting members of Police teams for participating in Sports Meets, Tournaments, etc. in such cases only where their use is economical as compared, to travel by rail or otherwise.

379. At least one horse should be provided to all gazetted officers.-

All gazetted officers shall provide themselves with at least one horse not less than 14.2 hands high and all circle inspectors and sub-inspector who receive a horse allowance shall provide themselves with suitable horses not less than 14 hands high. The Inspector-General may exempt any Provincial police officer from the necessity of keeping a horse if he is satisfied that the maintenance of a horse is not essential for the proper performance of the officer’s duties. The officer so exempted may maintain a motor vehicle instead of a horse. He will not ordinarily be required to refund any grant, whether initial or renewal, which he may have drawn for the purchase and upkeep of a horse and saddlery provided that the grant was actually utilized on the purchase or maintenance of horse and saddlery and provided also that the period during which he so maintains a motor vehicle shall be excluded from the period of seven years prescribed for the horse and saddlery allowance.

380. The hospital establishment is under control of the medical department.-

The hospital establishment is under control of the Medical Department and the Superintendent of Police has no powers in connection with the appointment, leave, promotion, punishment and dismissal of the hospital staff. He may, however, make representation in these matters to the Civil Surgeon or through the Inspector-General of Police to the Inspector-General of Civil Hospitals.

The pay of the establishment, except that of the medical officer-in-charge, is drawn and disbursed through the police accountant.

The allotment under head, European medicines (and other hospital requisites) in the police budget is at the disposal of the Inspector-General of Civil Hospitals who distributes it among Civil Surgeons. The cost of quinine purchased for distribution to the police posted to the reserve lines, police stations and outposts, is debitable to this head. Bill debitable to this head should be sent to the Civil Surgeons for payment.

The Superintendent of Police must purchase out of the separate contract head and bazar medicines required by the Civil Surgeon.

While under treatment, no police officer may leave hospital on any pretext except by express permission of the Civil Surgeon or officer in medical charges of the police. Absence from hospital without leave should be dealt with as a breach of discipline. Form Nos. 73, 74, 77, 82 and 302 should be used for patients under treatment.

Of the two hospital orderlies allotted to each hospital, one should be a Brahman and the other Muhammadan. These orderlies are responsible for seeing that no diet other than that prescribed is allowed to reach their charges. The hospital should be visited daily by the reserve inspector or by a gazetted officer and any case neglect or disobedience on the part of the hospital orderlies should be reported to the Civil Surgeon by the Superintendent of Police.

A hospital admittance register must be maintained in three sections, each numbered serially for –

(1) all armed police, with a sub-section for mounted police;

(2) all civil police of the district treated at the headquarters police hospital;

(3) Government railway police, men of other districts, orderly peons and any others not included in (1) and (2).

These places of posting must invariably be given.

381. In writing intention is incumbent on all applicants for medical leave.-

It is incumbent on all applicants for medical leave or extension of leaves on medical certificates to apprise the Superintendent of Police in writing of their intention to apply for a medical certificate. Any failure to do so may result in a decision that the medical certificate has been obtained by misrepresentation and may thereby entail serious consequences.

382. Under officers and constables who fall ill when on duty, must apply admission to the district police hospital.-

Under officers and constables who fall ill when on duty or who are ill when due to return to duty, must apply for admission to the district police hospital or for treatment at the nearest dispensary, if the police hospital is out of easy reach. The fact of their admission or treatment must be reported to the local Superintendent of Police who unless they are his own subordinates will take immediate steps to communicate the fact to the Superintendent of Police whose subordinates they are. Officers of higher rank are not compelled to apply for admission to police hospitals, but are not relieved of the responsibility while on leave of intimating their intention of obtaining medical certificate to the Superintendent of Police as prescribed above.

383. Any under officer or constable, who on discharge from a police hospital other than that of his district of posting is recommended leave by the civil surgeon.-

Any under-officer or constable, who on discharge from a police hospital other than that of his district of posting is recommended leave by the Civil Surgeon, must return to his district of posting immediately pending orders on his leave application, unless he is executed from doing so, by the Superintendent of Police of the district in which his permission not to return should only be given in very special circumstances.

384. Every officer-in-charge of a police station is responsible for reporting cases of sickness among men under his command.-

Every officerin-charge of a police station, every guard commander and every constable incharge of an outpost, barrack, escort or other detachment is responsible for reporting cases of sickness among men under his command and for securing their admission to hospital. Action under Chapter XXXI of these Regulations should be taken against any officer found negligent in this respect. For the purpose of proving such negligence, it will be necessary to show that the officer concerned knew, or by the exercise of reasonable vigilance, could have ascertained, that a man subordinate to him was ill.

385. Every head constable or constable suffering from venereal disease must report the fact to his immediate superior.-

Every head constable or constable suffering from venereal disease must report the fact to his immediate superior, who will take steps for his prompt admission to the police hospital. Concealment of venereal disease on the part of head constables, or constables is an offence punishable under Section 7 of the Police Act. An officer convicted under this section of the offence of concealing the fact that he has contracted venereal disease, shall apart from any other punishment which it may be considered necessary to inflict on him, be placed under suspension and detained in hospital until he is discharged as cured or invalid. During such suspension, he will be given a subsistence grant as laid down in the Fundamental Rules 53, Financial Hand-book, Volume II. Part II.

386. A medical history-sheet will be maintained in duplicate for every officer.-

A medical history-sheet in the prescribed form will be maintained in duplicate for every officer of and below the rank of Sub-Inspector, one copy being attached to the character roll and the other being retained by the officer himself. When an officer applies for admission to the police hospital, he must take his copy of medical history-sheet with him. When he is discharged from hospital, an entry of the illness from which he has suffered while in hospital, will be made in the history-sheet which will be returned to the Superintendent of Police from the hospital direct. A copy of this entry will then be made in the medical history-sheet attached to the character roll, after which the officer’s copy will be returned to him. No leave of extension or leave on medical certificate should ordinarily be granted to any officer or below the rank of sub-inspector, unless he produces his copy of his medical history-sheet on which the medical officer recommending leave has entered his remarks and signature.

387. All police officers of and below the rank of Head Constable are liable to compulsory medical inspection.-

All Police officers of and below the rank of Head Constable are liable to compulsory medical inspection and Superintendent of Police will ensure that all such officers under his command are medically inspected not less than once in every calendar year. In districts where whole time Medical Officers are incharge of Police Hospitals, the annual medical examination of these Police Officers will be carried out by such Medical Officer, whereas in other districts the work will be carried out by the Civil Surgeon of the District concerned. In the interior areas of hill districts, this work may, if the Civil Surgeon concerned so authorizes, be conducted by the Medical Officers incharge of the outlying dispensaries. Every officer must bring his medical history-sheet with him for inspection.  

388. Police officer and men of other provinces who need hospital treatment may be treated at police hospital of these provinces.-

Police officer and men of other provinces who, through illness or for any other reason, need hospital treatment when they are in these provinces on duty or on leave may be treated at police hospitals of these provinces. They may be admitted as indoor patients provided that accommodation is available for them.

[For each indoor patient so admitted to a police hospital of these provinces a charge at the flat rate of annas 7 per diem to cover the cost of medical attendances, medicine service and other contingencies, plus the actual cost of diet, if any, supplied, shall be recovered from the Government of the province in which the man is serving, through the exchange accounts maintained by the Accountant-General, except in the case of Assam].

The following procedure shall be followed in recovering and adjusting such charges, except in the case of Assam. As soon as possible after discharge of the patient from hospital, the Superintendent of Police of the district in which he has been admitted in hospital, shall intimate to the Superintendent of Police of the district in which he is serving, the name of the patient, his number, rank, dates of admission and discharge, actual cost of diet, if any, supplied, and the total cost incurred, calculated as in the second sub-paragraph above. A copy of this report should at the same time be forwarded to the Accountant-General, Uttar Pradesh, with the request that he should debit the amount to the province concerned through exchange accounts. Direct remittances on account of such charges should not be accepted from Superintendent of Police of other provinces nor should any recovery be made on account of police officers and men of other provinces who receive treatment in police hospitals of these provinces as outdoor patients.

In the case of a police officer or man serving Assam, the total cost incurred, calculated as in the second sub-paragraph above, should be recovered from the patient direct. If for any reason, he is unable to make immediate payment the Superintendent of Police of the district in which the man has been admitted to hospital will recover the cost of treatment through the Superintendent of Police of the district in which the man is serving, furnishing all the details given in the second and third sub-paragraphs above. The cost when recovered, should be credited to the head ‘XIX – Police – Miscellaneous’.

389. The S.P. may re-allocate the non-gazetted provincial police force of the district temporarily to meet sudden emergencies.-

The Superintendent of Police may re-allocate the non-gazetted provincial police force of the district temporarily to meet sudden emergencies. Every proposal for permanent reallocation must be reported through the District Magistrate for the orders of the Inspector-General, who maya re-allocate the force in a district or among districts without applying for, the sanction of Government, provided that he does not depart from the provincial scale of establishment.

The Officer commanding the station must be consulted before any proposal relating to the strength of the cantonment police is submitted by the Superintendent of Police.

390. Re-allocation of rural police.-

Rural police may be re-allocated within the district with the sanction of the District Magistrate.

391. Power of DIG (range) to increase police force of one of his districts temporarily.-

The Deputy Inspector-General of a range is empowered to increase the police force of one of his districts temporarily for such purposes as fairs and operations against dacoits, by moving police not above the rank of inspector from other districts. Superintendents of Police should address applications for extra police (Armed or Civil) to the Deputy Inspector-General of the range. Long notice should be given in the case of periodical requirements for annual fairs or assemblages in which large forces of police are habitually employed.

392. The number and scale of sanctioned fixed guards are shown in the police allocation.-

In every district, the number and scale of sanctioned fixed guards are shown in the police allocation and must not be varied.

393. Reader of the S.P.-

A sub-inspector has been allowed to every district as a reader for the Superintendent of Police; the post of reader to the Superintendent should always be held by a sub-inspector.

394. Police Training School, Sitapur set for training of under-officers.-

A Police Training School has been formed at Sitapur for the purpose of training constables for promotion to the rank of under-officer.

395. The information of a body of military police has been sanctioned by the provincial Government.-

The information of a body of Military Police has been sanctioned by the Provincial Government. The headquarters depot and training centre are at Sitapur. Companies are posted to convenient centre. It has the following ancillary services :

(a) Wireless section

(b) Tear Smoke section

(c) Motor Transport section with workshops, where drivers are trained and vehicles are repaired.